Jobs

Position Title: 

Executive Director        

Firm Name and Location: 

Klinedinst PC

San Diego, CA

KLINEDINST PC was founded in 1983 by John Klinedinst, and has grown over the years to almost 60 attorneys in four offices—San Diego, Orange County, Los Angeles, and Sacramento. The firm holds the highest rating for legal ability and ethical standards by Martindale-Hubbell, and has been named as one of America's Greatest Places To Work With A Law Degree. Our practice is diverse, with an emphasis on professional liability defense and professional ethics, real estate litigation, business litigation, employment litigation and counseling, intellectual property matters, environmental litigation, products liability defense, and appellate work. We represent corporate, institutional, and individual clients across the State of California, servicing a variety of their legal needs. The firm is also in the process of expanding into other areas of the law in order to best serve our clientele.  Please visit www.klinedinstlaw.com for additional information about the firm.

Position Description:   

The Executive Director position is a new position, and the duties are expected to be refined after the position is filled. Currently Klinedinst PC is run by a Board of Directors and an Executive Committee comprised of shareholders, and a non-attorney management team.  The Executive Director would be expected to report to the Managing Shareholder(s), the Board of Directors, and the Executive Committee.  The Executive Director will be located in our San Diego office, and travel to the firm’s other offices may be required.

The following are basic expectations for the position:

•        Manage and motivate a talented team of over 120 attorneys and legal support staff across the State

•        Recruit and hire support staff, and conduct the annual performance and salary review process of them

•        Assist in coordinating the hiring of high caliber attorneys, and coordinate the annual review process of them

•        Oversee all human resources related issues

•        Oversee all insurance and benefits programs

•        Supervise all facilities related departments, including the production department, the records department, and the library, and oversee all leases and space-related improvements

•        Supervise an existing team of dedicated and talented facilities, operations, marketing, financial, and IT directors/managers

•        Ensure the integration of all four Klinedinst PC offices

•        Design and implement strategies to ensure the high morale of all Klinedinst PC employees

•        Coordinate the day-to-day operations of the firm so the Board of Directors and Executive Committee are focused on strategic initiatives

•        Design strategic agendas for the Board of Directors and Executive Committee's consideration, and attend Executive Committee and Board of Directors meetings

•        Ensure smooth operations within budget at the firm

•        Work to ensure the appropriate financial management and profitability of the organization

•        Ensure the firm's positive participation in the legal communities in which it practices, and increase the firm's profile in the community

•        Work to articulate and implement the firm's three to five year strategic plan

•        Manage difficult issues such as problem employees, claims, and controversy within the firm

Qualifications/Experience:

Candidates should be able to implement and bring into action a strategic plan for Klinedinst PC that continues the success of the organization. An important aspect of the role of Executive Director is to assist in moving the firm forward from an operational perspective. Candidates should have demonstrated experience successfully managing an organization through transition, change, and growth.  Successful candidates should also have senior-level in law firm management.

Among the skills and knowledge considered most critical to this position are:

•        strong communication skills

•        consensus building

•        financial management

•        forward thinking

•        interpersonal skills

•        strategic planning

•        familiarity with the legal process

•        up-to-date knowledge of technology

Professional Characteristics of the Executive Director

The ideal Executive Director candidate will have the following personality characteristics:

•        coach/mentor-type who develops and motivates staff members

•        proactive leader with vision and integrity

•        diplomat who unites and invigorates team members

•        effective communicator who projects positive energy and charisma

•        organized manager who is efficient and assertive

•        strategic planner who can multi-task, plan effectively and set and achieve goals

•        team builder who can balance conflicting needs and work with diverse personalities

•        ability to implement strategies and policies that will build on the commitment and energy of the organization

Educational Requirements: 

A bachelors degree (masters degree and/or law degree is a plus)

Salary/FLSA status:

Exempt

Position Available:

N/A

Contact:

Interested candidates should submit a cover letter, resume, and a list of three professional references to apply@klinedinstlaw.com.

JONES DAY EMPLOYMENT OPPORTUNITY SAN DIEGO OFFICE

IMMEDIATE OPENING FOR LITIGATION SECRETARY

FLSA:  Non-Exempt

Schedule:  9:00 a.m. - 5:30 p.m., Monday-Friday, overtime as required

General Summary:  Under general supervision and direction of assigned attorney(s), patent agent(s), paralegal(s) and Office Administrator and following prescribed departmental, Office and Firm procedures, the Legal Secretary is responsible for providing secretarial and administrative support to attorneys, patent agents, paralegals and other administrative personnel.  Legal secretaries are expected to perform all job duties with a commitment to providing superior service to clients, producing quality work products and maintaining an atmosphere of teamwork and continuous improvement.  Above all, the Legal Secretary must fulfill the needs of the Office in a manner which is consistent with the Firm's visions and values.

Essential Duties and Responsibilities (duties are performed throughout every work day, as necessary):

--        Type and edit computer system legal and other documents including but not limited to correspondence, memoranda, bills, timesheets and project work from transcription tapes, handwritten or typed materials or shorthand notes.  Copy, distribute, send, file or otherwise handle completed work

--        Proofread work product for accuracy, format, grammar, punctuation and syntax (including work performed by overflow secretaries and word processing operators)

--        Receive, screen and transmit telephone calls, conference calls and messages to/from attorneys, clients and staff

--        Handle incoming and outgoing mail

--        Prepare and process new client/matter reports, time reports and expense reports

--        Schedule and coordinate conferences, meetings and appointments

--        Coordinate travel arrangements including air and ground transportation and hotel accommodations

--        Manage work flow at desk including coordinating with office services, word processing, TSS, docket, copy service, support and financial services.  Set up and maintain filing system (administrative, chronological, etc.)

Essential Knowledge, Skills and Abilities:

--        Ability to type a minimum of 70 words per minute

--        Ability to utilize the Firm's computer-based word processing software (MS Word) including the preparation of correspondence, pleadings, discovery documents, table of contents, table of authorities, proofs of service, footnotes, redlines, etc.

--        Experience with e-mail systems preferably Lotus Notes

--        Familiarity with local court (state and federal) rules, filing procedures and Firm's docketing practices as well as with legal terminology pertinent to general legal concepts and specific areas of assignment

--        Strong organizational skills and the ability to perform clerical tasks accurately and timely

--        Ability to work independently and exhibit initiative while meeting deadlines and responding to changing priorities

--        Ability to work with and establish effective working relationships with everyone on the team, including co-workers, lawyers and supervisory personnel

--        Exhibit a strong commitment to the Firm and to professional growth

Education and Work Experience Requirements:

--        High School diploma or equivalent

--        Minimum five years litigation experience

Salary commensurate with experience.  Submit cover letter and resume by mail to Suzanne Zamel, Jones Day, 555 So. Flower St., 50th Floor, L.A., CA  90071, FAX (213-243-2164) or by email  (szamel@jonesday.com).

Jones Day is an Equal Opportunity Employer.  Applicants are considered for all positions without regard to race, religious creed, sex, color, national origin, ancestry, mental or physical disability (including AIDS and cancer-related medical conditions) unrelated to the job to be performed, marital status, sexual orientation or any other status or condition protected by law

Job Title:         Senior Communications Network Engineer        Department:         Information Technology

Reports To:        Manager of Systems Engineering                FLSA Status:        Exempt

Summary of Position:  The Senior Communications Network Engineer is responsible for the design, implementation, management, maintenance, security and performance optimization of all of the firm’s communications networks.  The position will require non-standard working hours and flexibility to support IT change management and problem resolution.

Essential Duties and Primary Responsibilities include, but are not limited to:

1.        Designs, implements, and manages:

•        The meshed “MPLS” wide area network connecting all of the firm’s U.S. and Brussels’ offices, used for data, voice and video traffic;

•        The ‘wrap around / back up’ secondary wide area network;

•        Internet circuits used for internet access and email gateways;

•        Local area networks in each office;

•        The firm’s secure and public wireless networks in each office location; and

•        Network gateways, trusted connections with third parties, firewalls and security.

2.        Creates point-to-point network connectivity (using SSL / VPN secure tunnels), facilitating business at temporary locations or connectivity with clients or third party hosted applications.

3.        Supports the firm’s remote systems access connectivity (VPN, terminal services, Citrix), in partnership with the remote access applications engineer.

4.        Manages the wide area network accelerators, network management tools and ‘quality of service’ options to optimize network traffic flow and performance.

5.        Performs maintenance, performance optimization and evolution of all network technologies, to include routers, switches, firewalls, accelerators and wireless transponders.

6.        Proactively addresses performance optimization and potential points of failure.

7.        Coordinates circuits provision, modifications and terminations with third party communications and Internet service providers.  Responsible for communications networks problem solving and services billing review and approval coordination with third party service providers of the firm.

8.        Coordinates and oversees communications and other services provided by the firm’s data center hosting services partners.

9.        On an ongoing basis, reviews communications and purchasing arrangements in order to consolidate providers and to assure the firm is obtaining best value for money in purchased network services.

10.        Collaborates with the firm’s telephony /video platform engineer, data storage and applications engineers, in the marriage of networks and end user services.

11.        Trains and mentors other IT team members on problem identification, analysis and resolution best practices. Similarly, creates support and issue management procedures for both office IT support specialists and the firm’s third party Help Desk.

12.        Responsible for project design, planning and management, to include business case formulation for IT enhancements or investments, solution design, project planning, third party collaboration / management and coordination of change with firm management, lawyers and staff.

13.        Documents firm network and maintenance procedures for business continuity.

Supervisory Responsibilities

This position may have supervisory responsibilities.

Firm Relationships

Position requires regular contact with all levels of employees.

Job Standards

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Experience / Education / Certifications

•        Bachelor’s Degree or equivalent technical education, certifications and work experience

•        3-5 years of related network engineering experience desired. 

•        Cisco networking experience and certifications (or equivalent experience) preferred.

Skills and Abilities

•        Knowledge of network technologies and third party services

•        Knowledge of network design, management and diagnostic skills (network traffic analysis and troubleshooting knowledge)

•        Experience in voice, video and data network traffic management

•        Effective analytical and problem solving skills

•        Excellent oral and written skills

•        Tasks and projects organization, planning and management skills

•        Ability to appropriately define, prioritize and initiate work priorities, with correlation to firm business objectives and service support requirements

•        Ability to effectively multi task and meet firm or client directed deadlines

•        Ability to provide direction and project management to work groups of firm and third party resources

•        Effective customer service aptitude

Hardware / Software

•        Experience with MPLS, Ethernet, point to point, VPN, IP, TCP, D and other network topographies, authentication and security protocols

•        Experience in network traffic optimization technologies such as network accelerators and quality of service network protocols

•        Experience with Cisco switches, routers, firewalls and other technologies

•        Experience with Windows server operating systems and Active Directory technology

•        Experience with network interfaces with data storage platforms

Success Factors

Personal characteristics that contribute to success in this position are as follows:  Strong work ethic; high degree of attention to detail; strong client service skills; discretion and ability to maintain confidential information.

Physical Environment and Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Normal office environment with little exposure to excessive noise, dust, temperature and the like.

2. Position requires frequent sitting and some reaching, kneeling and walking.

3.  The employee must occasionally lift and/or move up to 25 pounds.

4. Occasional travel is required to support the implementation and enhancement of infrastructure in other office locations;

This job description is not an exhaustive list of all functions that that incumbent is expected to perform, but is instead a summary of the primary responsibilities and requirements of the job.  The incumbent may be asked to perform duties not included in this job description.  The firm reserves the right to revise job descriptions at any time based on changes to the required job responsibilities.  Staff will be informed of any changes to their job responsibilities.

Interested applicants may visit http://www.mckennalong.com/careers-staff.html to apply.

Mid-sized law firm seeks legal billing coordinator with a minimum of 3 years’ experience.  Working knowledge of Omega Legal Systems is a plus.  Must have experience in full cycle billing from the generation of drafts & submittal of bills to follow up on billing issues. Candidates must be detail-oriented and highly organized.  We are a team-oriented firm that encourages growth & rewards hard work.  Please email your resume and salary requirements.

Liliana Fuss lfuss@fmglegal.com

Legal Administrator

Frederickson Mazeika & Grant, LLP

Resident in the San Diego office of Allen Matkins Leck Gamble Mallory & Natsis LLP. 

Duties and responsibilities:  Billing, recording cash receipts, opening new matters, checking for conflicts, special information requests.

Law firm experience required with Elite Enterprise preferred.  Working knowledge of Excel preferred. 

Must be well organized, able to multi-task and have excellent interpersonal skills to work effectively with clients and firm personnel at all levels.

Reports to Office Administrator and functionally to CFO in Los Angeles.

Resumes to mmenzer@allenmatkins.com

Posted January 12, 2012

Schedule:        Monday-Friday, 9:00 a.m. to 5:30 p.m.

Evenings & Weekends as Required

General Summary:  Patent Prosecution Paralegals are Practice Area staff.  Under general supervision of assigned attorneys and their Group Administrator (or designee), and following prescribed Practice Area, Office and Firm procedures,  Patent Prosecution Paralegals are assigned to work primarily with patent attorneys and patent agents, including IP Legal Interns, whose practice involves the prosecution of U.S. and foreign patent applications.  Patent Prosecution Paralegals provide general assistance to patent attorneys and patent agents, including IP Legal Interns, including performance of the tasks described below.  Patent Prosecution Paralegals are expected to perform all job duties with a commitment to providing superior service to clients, producing quality work product, and maintaining an atmosphere of teamwork and continuous improvement.  Above all, Patent Prosecution Paralegals must fulfill the needs of the Office in a manner which is consistent with the Firm’s values.

Essential Duties and Responsibilities (duties are performed throughout every work day, as necessary):

--        Preparation of documents for filing at the U.S. Patent & Trademark Office, including information disclosure statements, sequence listings (using PatentIn software), and formal drawings, declarations and assignments

--        Obtaining copies of U.S. and foreign patents and patent publications

--        Patent status and family searching

--        Creating and updating status reports of client IP cases

--        Preparation of file histories for patent applications

--        Correspondence with foreign law firms

--        Identification and ordering of relevant scientific/medical publications

--        General Office Duties - photocopying, filing, organization of files

--        Conduct computerized patent or literature searches

--        Create binders/organize exhibits

Essential Knowledge, Skills and Abilities:

--        Knowledge of USPTO EFS and electronic patent recording systems

--        Basic knowledge of USPTO and PCT procedure

--        Knowledge of scientific terminology and practices

--        Ability to review and organize scientific and legal documents

--        Attention to detail

--        Strong organizational and time management skills, including the ability to organize self and others

--        Strong analytical, research and communication skills

--        Excellent writing skills

--        Familiarity with computer-based word processing and database applications

--        Ability to work independently, take initiative, set priorities and see projects through to completion

--        Ability to track docket and meet deadlines, including willingness to work overtime, as needed, to meet deadlines

--        Ability to work with a wide range of people in a team setting

--        Communicate effectively with clients, foreign law firms and Jones Day attorneys and staff

--        Willingness to learn

--        Commitment to quality and continuous improvement of skills and work product

--        Proficiency on office equipment used on a regular basis, including computers, printers, copy machines, and telephones

--        Strong service orientation

--        Commitment to the Office and Firm

--        Commitment to professional growth

Physical Requirements:

--        See

--        Hear

--        Speak

--        Ability to lift (i.e., office files, documents, binders), often repeatedly and at least 25 lbs

--        Duties performed may be in aisles, open areas and compact rooms.

--        Duties are performed using repetitive finger, hand and arm movements

--        Duties require fine manipulation (typing)

--        Duties require simple grasping (files, documents, telephone, writing instruments)

--        Duties may require combinations of the above movements

--        Ability to sit for long periods of time

Educational/Job Experience Requirements:

--        Four year undergraduate college degree

--        Paralegal certification, or required hours of experience under the direct supervision of a lawyer

--        Minimum 3+ years experience in a law firm preferred

Salary commensurate with experience.  Please submit resume to HR Dept., ATT:  Suzanne Zamel by email at szamel@jonesday.com or by fax at 213/243-2164

Jones Day is an Equal Opportunity Employer.  Applicants are considered for all positions without regard to race, religious creed, sex, color, national origin, ancestry, mental or physical disability (including AIDS and cancer-related medical conditions) unrelated to the job to be performed, marital status, sexual orientation or any other status or condition protected by law